What Is CMMS Software?
Basically, CMMS stands for Computerized Maintenance Management Software to which it’s a set of programs designed to enhance effectiveness and efficiency of maintenance activities. On the other hand, a lot of people are wondering on what it really does. As a matter of fact, the answer lies on the features that it has.
Improving the maintenance effectiveness as well as efficiency can occur only when maintenance functions are monitored, scheduled and planned. For this reason, majority of the CMMS solutions only contain varieties of tools that help in accomplishing this which include work dashboard to understand schedule and workload, automated work requests, collection of equipment and asset detail similar to serial number, location, description, cost and install date, inspection checklist organizer as well as generator, ability to schedule rounds on periodic, monthly, weekly or even daily basis, computerized generation, tracking and scheduling of all management like work orders, repairs and preventive maintenance as well as the use of mobile handheld devices in removing paperwork and increasing mobility.
As for those who are not IT oriented, CMMS system can be used directly on the computers used by the company or hosted or web based. We can’t deny the fact that there are benefits and drawbacks for each method but generally, web based CMMS is offering lower TCO or Total Cost of Ownership. As soon as CMMS solution has been implemented with the maintenance staff and management trained on using the program, work orders, work requests, preventive maintenance, inspections and repairs could be assigned, scheduled and processed.
By using mobile devices, the results are then transmitted to CMMS. Results are stored and are used for providing various management reports so by that, maintenance managers know where their assets are as well as the condition that they’re in.
Maintenance staff effectiveness and efficiency are increased by means of streamlining work management process. It’s expected to gain around 10 to 30 percent decrease in repair, operational and maintenance cost assuming that it’s implemented properly. The decrease in the cost using the aforementioned tools is because such solution enables maintenance management, organizes work management and eliminates paperwork which become proactive.
It has therefore become possible for maintenance and facilities managers to lower their labor costs by means of having less untimely emergency repairs, lower energy bills, increase the useful lifecycle of assets via better preventive maintenance, lowers the capital expenditures since assets need major repairs or replacement less frequently with proactive maintenance operation.
Meaning to say, CMMS solution gives maintenance and facility managers a better control of their maintenance management.
More reading: my review here